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Having the Right Tool and Knowing How to Use It Can Make Things Much Better

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The Thing to Remember About Tools Is…They’re Only Good if You Use Them

Over the last couple of weeks, we have discussed why it’s critical to save money for those big irregular expenses and unexpected emergencies. Next, we began the process needed to start building a “Rainy Day” fund by determining how much and for what. The Savings Transfer Sheet is like any other tool, it doesn’t do you any good if you don’t use it.

As is the case with everything that’s worth doing, starting is the hard part. Saving money is no different. It’s like digging a hole.

What if there’s an underground water line leaking in your backyard. You can see that spot where the grass is green in an otherwise brown lawn. The water bill is more than ever before and getting bigger each month. That doesn’t matter, the prospect of getting your shovel out of the tool shed and digging is more than you can bear to think about. So, you put it off and pretend that it’s not a problem.

The green spot in the yard keeps getting bigger and greener. The water bill keeps getting bigger too. You decide to cover the spot in the back yard with an above ground swimming pool. That took care of it…no more green spot. You know what they say. Out of sight out of mind.

Then one day you get a water bill that is so big you decide that you’ve got to do something. So, you drain the pool, get a shovel, and start digging. Then before you know it, you’ve uncovered the pipe, found the leak, made the repair, and filled the hole.

That wasn’t near as bad as you thought it was going to be. Once again, you are aware that this is one of those times when the overwhelming dread was way worse than the actual process. The next water bill is back where it used to be, and you wonder why you weren’t more proactive.

A shovel is a simple tool that’s easy to use. It can fix a problem before it gets too big, but only if you use it. If you don’t, the outcome can be devastating.

The same thing is true about the Savings Transfer Sheet. If you’ll take the time to get it out of the toolbox, spend some time learning how to use it, and use it regularly, it will make a significant difference to stop your financial leaks.

Wouldn’t you like to have your money filling up the pool rather than leak out of it.

If you would like to learn more about the Savings Account Transfer sheet, schedule a free 30-minute construction company consultation.

Why It’s Critical to Save Money in Business and How to Do It

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Setting Up a “Rainy Day Fund” for Your Business Can Help Keep It Afloat

We’ve just passed a painful time of the year…INCOME TAX SEASON. This can be stressful but doesn’t have to be if you’re prepared.

It’s common for people to spend everything they earn and not save anything for future investments or emergencies. For the most part, as a society here in America we have become comfortable.

We have forgotten how important it is to save money.

There have been times throughout history when things weren’t good financially, i.e. the Great Depression of the 1930’s. Enough time has passed, that for most people it’s become a distant memory. If you have ever talked with someone who went through the depression or a similar experience, saving money became more than something that needed to be done…it was the difference between life and death.

As reported in Zippia 42% of Americans have less than $1000 in savings and 10% don’t have any. Businesses aren’t doing any better, and it’s every bit as important.

Part of a good business financial plan includes saving money for those irregular and unexpected expenses.

Just like in our personal lives, in business we get busy with the process of daily living. We work hard at the normal operation of the business and neglect to intentionally plan for those “rainy days”. Things like equipment maintenance and repairs, building maintenance and repairs, quarterly and annual taxes, irregular payments, etc.

When I started doing construction work I learned the skill of building from some of the best craftsmen. Later when I went into business for myself, I thought I knew everything that I needed to be successful. The problem is that while they taught me how to build a solid, well-built structure, I was never taught how to build a business.

Early on in my business career I learned one of those business building lessons the hard way…the importance of saving money.

I was working hard to keep construction moving forward. The material figured and ordered and suppliers paid. Subcontractors and employees organized, having what they needed and paid. Things were going well, and there was even some money left over. So naturally, I spent it.  Then it happened…the accountant showed me how good my year was by telling me how much I owed in taxes.

How was I going to pay them? I didn’t have that kind of money. What was I going to do? I was going to have to make payments. Just so you know, tuition to the “School of Hard Knocks” is expensive.

That’s why over the last 40 years of learning lessons the hard way I designed and developed a system to help me build a successful business. One of those systems was a way to separate and save money that would be needed later.

The question then was how am I going to do it?

Several years ago, my wife and I found out about Dave Ramsey and his Financial Peace Program. It’s a program that teaches you to, “Live like no one else, so that later you can live like no one else.” The very first lesson he teaches is “Super Saving”. It’s a common-sense approach to saving money and the reasons it is important to do so. This was great for my personal finances but wasn’t an exact fit for the business.

So, using the basic principles of Dave’s plan for personal savings, I began working on a way to do the same thing in my business. The Savings Transfer Sheet is the tool I came up with and is one of the tools in the Business BUILDing Toolbox.

The “Savings Transfer Sheet” is a simple spreadsheet that with a few simple entries will give you the dollar amount that needs to be separated from gross revenue and saved. That money can then be put into a separate checking account, savings account, or turned into cash and put in a safe.

This keeps saved money from accidentally being spent on the wrong thing.

After talking with a lot of different business owners I realized that every business could use a “tool” like this. That’s why we’re currently working on putting business tools in the Business BUILDing Toolbox that will make the Savings Account Transfer tool available to construction companies.

You can find out more about the Savings Account Transfer sheet or other tools in the Business BUILDing Toolbox by setting up a free 30 minute construction company consultation.

How Does One, Make All They Can, Save All They Can, Give All They Can?

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At First Glance, One Naturally Thinks Money…but it’s So Much More

I started writing about my core values as a life filter back in January of 2017. Core values are an important part of intentionally living our best lives, the lives that God has designed for each of us.

In that first post I said I would break down my core values in future posts. Well, here we are…almost five years later and I still have two left. Today we shorten the list to one. The core value for today is…

Make all I can, save all I can, give all I can.

This is a variation of the words of the 18th-century theologian and founder of Methodism, John Wesley. Make all you can, save all you can, give all you can. As one of my core values I wanted the focus on me and my business.

Growing up in the Methodist church these words were a part of my life from a young age. As it is with most things we hear when we’re young, it’s not until later in life that we grasp and appreciate the full meaning. As we mature, we begin to realize the importance of taking the blinders off and seeing the bigger picture.

Too often money and business get a bad rap. I believe that most businesses are not working to take advantage of people. Nor do I think that money is evil. It the lust after money that’s evil. Sure, there are cases where people and businesses are being selfish, but I don’t believe that to be the norm.

Make all you can, Save all you can, Give all you can

These are great words to live by and they also serve as a great business motto.

Make all you can –

Making all you can is about more than just money. Making is the process of making or producing something. It’s the qualities needed to make something. Making sounds a lot like building…making buildings, making businesses, making lives. Money is needed to make things, but it isn’t the only thing needed.

From a business perspective, if you don’t make money you won’t stay in business.

This is one of the reasons it’s one my core values…I tend to put making money lower on my list of my priorities. I use this core value to remind me not to do that.

Save all you can –

Like making…saving is not just about piling up money. Saving is reserving and not wasting. It is about spending time wisely. It’s about being thrifty and frugal.

I see figuring out ways to save as a challenging puzzle and I’m constantly looking for ways to solve it.

We should always expect the unexpected. Saving allows us to be better prepared for the unexpected.

Give all you can –

Giving is something that is often connected to money. Around the Holidays we are bombarded with opportunities to give. Once again giving is about so much more than just money.

One of the best ways to give is to share our skills and abilities.

Whether that is at our church, community organizations, or through our vocation. Sharing our gifts through work is honoring to God even if it’s something we get paid for. Last week we discussed the importance of service over sales. Service is about giving.

Finding the balance and not getting too focused on one thing or the other is important to operating a successful business and living a fulfilling life.

That’s why Make all I can, Save all I can, Give all I can, is one of my favorite core values.

Previous core valuer posts –

Using core values as a life filter

Honor God in all that I do

Intentional action

Take the blinders off an be more observant

Pay attention to detail

Spend time wisely, there is a limited amount

Never be satisfied with mediocrity

Find and maintain the balance in everything

Build the wall one brick at a time (previously, move the mountain one shovel at a time)

Remember that I have two ears and one mouth

Be accountable

How do You Know When You’ve Reached “Rich” Status?

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That Depends on What Your Definition of Rich is

If we aren’t careful, we can get caught up in chasing the “almighty dollar”. There’s nothing wrong with money as long as it doesn’t become the only thing you’re focused on.

We can also go too far the other way and see money as evil. It’s not. Money is a tool that make ministry possible. It’s much easier to rebuild a home damaged by a storm if there’s money to buy the building materials.

One definition of rich is specific to money, but another is plentiful or abundant. What is it that you want to have in plenty and abundance?

Love and joy are the kind of things that makes us rich.

Here’s an excerpt from a story about being rich from Eddie Ogan:

I’ll never forget Easter 1946. My dad had died five years before, leaving Mom with seven school kids to raise and no money.

A month before Easter the pastor of our church announced that a special Easter offering would be taken to help a poor family.

When we got home, we talked about what we could do. We decided to buy 50 pounds of potatoes and live on them for a month. This would allow us to save $20 of our grocery money for the offering.

We thought that if we kept our electric lights turned out as much as possible and didn’t listen to the radio, we’d save money on the electric bill.

My sister and I got as many house and yard cleaning jobs as possible, and both of us babysat for everyone we could.

For 15 cents we could buy enough cotton loops to make three pot holders to sell for $1. We made $20 on pot holders.

That month was one of the best of our lives.

Every day we counted the money to see how much we had saved. At night we’d sit in the dark and talk about how the poor family was going to enjoy having the money the church would give them.

We had about 80 people in church, so figured that whatever amount of money we had to give, the offering would surely be 20 times that.

The night before Easter we were so excited, we could hardly sleep. We didn’t care that we wouldn’t have new clothes for Easter; we had $70 for the sacrificial offering.

We could hardly wait to get to church! On Sunday morning, rain was pouring. We didn’t own an umbrella, and the church was over a mile from our home, but it didn’t seem to matter how wet we got. Darlene had cardboard in her shoes to fill the holes. The cardboard came apart, and her feet got wet.

When the sacrificial offering was taken, we were sitting on the second row from the front. Mom put in a $10 bill, and each of us kids put in a $20.

As we walked home after church, we sang all the way.

Late that afternoon the minister drove up in his car. Mom went to the door, talked with him for a moment, and then came back with an envelope in her hand.

We asked what it was, but she didn’t say a word. She opened the envelope and out fell a bunch of money. There were three crisp $20 bills, one $10 and seventeen $1 bills.

Mom put the money back in the envelope. We didn’t talk, just sat and stared at the floor. We had gone from feeling like millionaires to feeling like poor white trash.

We kids had such a happy life that we felt sorry for anyone who didn’t have our Mom and Dad for parents and a house full of brothers and sisters and other kids visiting constantly.

I knew we didn’t have a lot of things that other people had, but I’d never thought we were poor.

That Easter day I found out we were. The minister had brought us the money for the poor family, so we must be poor. I didn’t like being poor. I looked at my dress and worn-out shoes and felt so ashamed–I didn’t even want to go back to church. Everyone there probably already knew we were poor!

We sat in silence for a long time. Then it got dark, and we went to bed. All that week, we girls went to school and came home, and no one talked much.

Finally on Saturday, Mom asked us what we wanted to do with the money. What did poor people do with money? We didn’t know. We’d never known we were poor.

We didn’t want to go to church on Sunday, but Mom said we had to. Although it was a sunny day, we didn’t talk on the way.

At church we had a missionary speaker. He talked about how churches in Africa made buildings out of sun dried bricks, but they needed money to buy roofs. He said $100 would put a roof on a church. The minister said, “Can’t we all sacrifice to help these poor people?”

We looked at each other and smiled for the first time in a week.

Mom reached into her purse and pulled out the envelope and we put it in the offering.

When the offering was counted, the minister announced that it was a little over $100. The missionary was excited. He hadn’t expected such a large offering from our small church. He said, “You must have some rich people in this church.”

Suddenly it struck us! We had given $87 of that “little over $100.”

We were the rich family in the church! Hadn’t the missionary said so? From that day on I’ve never been poor again.

I’ve always remembered how rich I am because I have Jesus!

You can read Eddie’s full story here.

When money is our focus, it doesn’t matter how much we have. If we don’t have our priorities in the right place…we’re poor. Money is an important tool to be able to build God’s Kingdom…but it shouldn’t be our focus.

Fulfilling our purpose with Jesus is what makes us truly rich.

How Much is Your Time Worth?

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Wow, a Lot More Than I Thought

Over the past several weeks either I or my assistant, on several occasions, have been late to our regularly scheduled daily meetings. Most of the time it’s just a few minutes. But there were a couple of times that it was closer to 30 minutes.

It’s not like either of us were just being lazy and chose to be late. In every case there were some miscalculations of the schedule prior or some unexpected situations that came up. We all know that life happens.

Being on time comes down to prioritizing and making decisions accordingly.

I’ve always struggled with giving my time the same level of importance as other peoples. I wouldn’t be late to meetings with customers, committees at church, or in the community. The lack of importance of my own time oozes over to the time of my assistant’s. This is unacceptable.

As I was thinking about this and considering ways to give my time a greater level of importance I came up with an idea. What if there was a monetary penalty for every minute that we were late. Let’s say $1.00 per minute. If I’m late I pay her a dollar and if she’s late she pays me. This caused me to consider…

What each minute of my time is really worth?

So, I did some calculations –

  • There are 60 minutes every hour
  • There is an average of 12 hours per my workday
  • There are 6 workdays per my work week
  • There are 52 work weeks per year
  • This means there are 224,640 minutes available to work each year
  • My gross revenue target for this year is $500,000.00
  • $500,000.00 divided by 224640 minutes means that each minute of the workday is worth $2.23

$2.23 for each minute doesn’t seem like that much, until I did some more calculations –

  • $2.23 x 5 minutes = $11.15
  • $2.23 x 15 minutes = #33.45
  • $2.23 x 30 minutes = $66.90
  • $2.23 x 60 minutes = $133.80

Who new that my time was that valuable?

It’s amazing how much the little things can change the big picture. This gave me a whole new sense of urgency. It has caused me to evaluate decisions differently. Which of these things on the list is worth spending that much time/money on?

It has caused me to focus more intensely on which actions I need to take to accomplish my mission.

I’ve never been one to give my time the value its worth. Working for myself it’s always hard to give it a monetary value. This new discovery changed that. This weekly solution has cost me $267.60 so far and by the time I find some pictures and get it uploaded it’s going to be closer to $350.00.

I sure hope you find that much value in it. 😊

Of course, everybody’s level of importance is going to be different based on individual preferences. But this new awareness of the value of my time has given me a new focused intensity to spend my time wisely.

So…it looks like the penalty for being late to the meeting is going to be $2.23 per minute.

How to Watch the Clock

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Finding a Balance of Looking to the Future and Being in the Present

Time is the most valuable commodity we have at our discretion. You’ve heard the saying “time is money”. I would argue that time is MORE than money. Money is a form of exchange for a service or product. We have some control over how fast our money goes…not so with time.

There is no limit to money. I know this sounds a little over the top, but as long as money can be printed there’s no limit. Even if we ran out of the resources needed to make money, we could find something to trade or barter with.

There is a limited amount of time.

Time is continually moving. There is no stopping or slowing it to get more done. If we spend a dollar, we can go make two more. Once time is spent…there’s no getting any more.

I never wanted to be a clock watcher.

When I was younger and saw people looking at their watch, I felt they were being selfish. They appeared more concerned about their time than the person(s) they were engaging with. This bothered me.

I then took this perspective too far. I often ran behind because I didn’t want to cut off a person that I was visiting with. (It didn’t help that by nature I’m a talker.) I wanted my customers to feel that they were more than just time blocked out on the calendar or a dollar in the bank.

Watching the clock made me feel selfish.

It made me feel that my schedule was more important than finding out what the customer hoped to accomplish with their project. It put my needs above theirs.

High quality, attention to detail and not being satisfied with mediocrity all take time. By nature, these are a part of who I am. Watching the clock is counter to that. My best work is never accomplished when I cut corners.

The flip side of this is…when I’m late to my next appointment or don’t get that thing done that I promised it is no different. I’m saying to someone else, you’re not as important as what I was doing.

There is a balance to be achieved.

How do we accomplish the things we need/want to? Too often we let others make these decisions for us. It starts with a clear understanding of what our priorities are. What is our purpose? What has God put us here to accomplish? From this we can align our actions with these priorities.

Next comes figuring out how to get control of these actions. This is where action lists, scheduling and calendaring come in. It’s up to you to be intentional with how you spend that limited amount of time that you have. (For more information and tools for scheduling and planning see the list at the end of this post)

As this year comes to an end I’m beginning to think about planning for the new year. What should I do? Where should I spend my time?

It has been said, “You can do anything you want; you just can’t do everything you want.” This perspective is critical to our spending of time. What are we going to spend our time doing? Plan wisely and don’t be afraid to watch the clock.

Align your desires with God’s and be your most productive self.

Do You Have Your Affairs in Order?

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Having Your Priorities in The Right Place

 

 

“The love of money causes all kinds of evil. Some people have left the faith, because they wanted to get more money, but they have caused themselves much sorrow.”, 1 Timothy 6:10 NCV. Money and wealth are often seen as evil and wrong.


The problem isn’t the money, the problem is the heart.

 


The Leo Tolstoy story, “How Much Land Does a Man Need” is a classic tale of greed. In this story Pahom, a hardworking farmer with a small piece of land. After a series of events he has managed to purchase more and more land, but it’s still not enough. He is then presented with the opportunity to buy some land for a fixed price. He can have as much as he wants but must be able to walk around it in a day. He starts walking quickly around the property as the day goes on, he keeps getting further and further from the starting point. He looks up and realizes the day is coming to an end and he still has a long way to go. He runs hard to get back and just as the sun sets, he collapses at the starting point. Exhausted from his effort he dies. He is buried in a 3’x6’ plot, thus the question is answered.


The rich man who had a great harvest and tears down his barn to build a bigger one in Luke 12:13-41 experiences the same fate. He thinks he can have good things for many years and can “eat, drink and be merry”. This doesn’t work out so well.


Both men are dealing with four of the same issues.

 


1st – Full barns and empty hearts. They both were looking at themselves from man’s perspective rather than God’s. They saw their worth only from a worldly view.


2nd – Overestimation of their own worth. They saw what they had as being from the work of their own hands. They gave none of the credit to God.


3rd – They forgot what their real business was. Like in the Christmas Carole when Jacob Marley come back as a ghost and warns Scrooge. “I wear the chain I forged in life…I made it link by link, and yard by yard; I girded it on my own free will, and of my own free will I wore it.”…”Mankind was my business. The common welfare was my business; charity, mercy, forbearance, and benevolence, were my business.”


4th – They forgot about time. They thought they had all the time they wanted…but they didn’t.

 


We all have a limited amount of time and only God knows what that is.


We need to use the time we’re given here to prepare for the eternal. We have a limited amount of time in this life and we need to use it wisely. Pastor Lee pointed out how digital clocks show time as fixed and unmoving and analog clocks with second hands are constantly moving, time is continuously moving.


A very sick man was sitting, with his family. His doctor told him that he didn’t have long to live and that he should get his affairs in order. The man put his arms around his family and said to the doctor, “Sir, my affairs ARE in order.

 

 


Make sure that your affairs are in order.

The Cost of Change Can Be More Than Time and Money

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It Can Be Reputation and Loyalty, and To Me These Are More Important

Change happens for all kinds of reasons, some needed, some not. Some people love change, it excites them. These people are the ones pushing the envelope and coming up with new ways of doing things. Others on the opposite side never want to change anything. It’s scary to change. What if it doesn’t work? It’s warm and comfortable a lot like being in the bottom of a rut. It’s been said that a rut is just a grave with both ends kicked out.

So, which of these positions should a business take?

I think it depends on the situation, the people or person and the reason(s). As is the case most times, the right answer is somewhere in the middle.

Let me preface this next portion with the fact that I have been a longtime supporter and user of Pella products, for more than 30 years. I have enthusiastically advocated and installed their products throughout that time.

I AM NOW RETHINKING THIS. I was informed yesterday of some product changes that have been implemented at Pella and one of those changes may just be the straw that will break this camel’s back.

Pella has always been ahead of the curve when it comes to innovation. (A part of what gained my admiration and loyalty.) One of these innovations is…was…one of my favorite products. Double or single hung windows with blinds or shades behind a removable pane of glass has been discontinued. This would have been the window I would have recommended above all others, short of some specific design parameters. This is the very window that I planned to put in my home in the next few years. I never imagined that this window would not be available.

I don’t profess to be a Pella historical authority, but I do remember some things that happened in the late 1990’s or early 2000’s. This is not about specific times or details, but about a decided trajectory that began and seems to be continuing.

Prior to that point customers would talk about the exceptional quality of Pella windows. The first straw was the question that I began getting about the ProLine Series “builder’s” windows. People wondered why Pella was making a lower quality builder’s window. It seemed to be counter to what Pella stood for. I assured them the quality was as good as ever, there were just less options and fixed sizes in this series.

The next straw came with the introduction of vinyl windows. More questions about what was going on. Why is Pella selling “cheap vinyl windows”? I would tell people that it was just a way to give the public more options. It was a way of helping more people and Pella quality was still available in the wood windows.

Then the next straw came. It was when there began to be problems with the bottom sash of the ProLine casement windows rotting. I continued to defend them. This was a fluke…just some bad sealant on one select style in one series. The straws continued to come, and I continued to defend Pella and my supplier. The service and support were great. We would do what was needed to help them through this freak incident.

Now, full circle back to yesterday’s straw. I can’t say why Pella made this change to no longer offer shades between the glass in hung windows. I assume it was monetary as I presume all these decisions were. I don’t have any of Pella’s internal decision-making criteria, but they are a company that needs and deserves to make a profit.

What Pella needs to remember is that dollars are certificates of appreciation and consider that my appreciation may go somewhere else.

I’m sure that as big a company as Pella is that they won’t even notice when I’m gone. What they may notice is the size of the snowball when more and more contractors and customers do the same.

These types of changes have become too common place over the last 20 – 30 years. Too many times companies have chosen to sell more for less rather than seeking to provide high quality at a high price. There’s nothing wrong with buying inexpensive projects for less. It’s about deciding who you want to be and who you want to serve.

Pella’s decisions are theirs just as my decisions are mine.

A Look in My Tool Box at the Tool I Use to Save Money

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Having the Right Tool and Knowing How to Use It Can Make Life Much Better

Over the last couple of weeks, we have discussed why it’s critical to save money for those big irregular expenses and unexpected emergencies. Next, we began the process needed to start building a “Rainy Day” fund by determining how much and for what. The Savings Transfer Sheet is like any other tool, it doesn’t do you any good if you don’t use it.

As is the case with everything that’s worth doing, starting is the hard part. Saving money is no different. It’s like digging a hole.

What if there’s an underground water line leaking in your back yard. You can see that spot where the grass is green in an otherwise brown lawn. The water bill is more than ever before and getting bigger each month. That doesn’t matter, the prospect of getting your shovel out of the tool shed and digging is more than you can bear to think about. So, you put it off and pretend that it’s not a problem.

The green spot in the yard keeps getting bigger and greener. The water bill keeps getting bigger too. You decide to cover the spot in the back yard with an above ground swimming pool. That took care of it…no more green spot. You know what they say. Out of sight out of mind.

Then one day you get a water bill that is so big you decide that you’ve got to do something. So, you drain the pool, get a shovel and start digging. Then before you know it, you’ve uncovered the pipe, found the leak, made the repair and filled the hole.

That wasn’t near as bad as you thought it was going to be. Once again you are aware that this is one of those times when the overwhelming dread was way worse than the actual process. The next water bill is back where it used to be, and you wonder why you weren’t more proactive.

A shovel is a simple tool that’s easy to use. It can fix a problem before it gets too big, but only if you use it. If you don’t the outcome can be devastating.

The same thing is true about the Savings Transfer Sheet. If you will take the time to get it out of the tool box, spend some time learning how to use it and use it regularly, it will make a significant difference in stopping your financial leaks.

Wouldn’t you like to have your money filling up the pool rather than leak under it.

 

Here are links to the Savings Transfer Sheet template and the Savings Transfer Procedure, free for your use. (expected to be active week of 5/21/18)

How to Build A “Rainy Day” Fund for Your Business (part 1)

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The Nuts and Bolts for Saving Money

 

Last week I wrote about the importance of having a savings, both individually and in business and the high percentage of people who don’t. This tendency to spend everything you have is a problem when the unexpected happens. This isn’t to say that you should put all your money, after paying the bills, in a savings account hoping to retire someday on that savings. What I’m talking about is having money ready for big planned purchases or unexpected emergencies. This way you can use your own money and don’t have to pay someone else to borrow theirs.

Last week I told you about the tool that I use for this, the “Savings Transfer Sheet”. This spreadsheet is easy to use and makes saving simple. What it doesn’t do, is force you save. Maybe I should figure out a way to hook peoples’ deposit tickets up to electricity so that they would get a shock when depositing money without saving.

The biggest problem with saving money is not having a plan to do so. It can be a bit overwhelming trying to figure out how much should be saved when depositing revenue. One of the things that makes it hard is inconsistent amounts. If every day or week you deposited the same exact amount, you could decide once and always put aside a set amount for savings.

It’s rare in business that every job or every customer pays you the same amount every time you do business with them. There are some businesses like lawn mowing, hair cutting, pet boarding, etc. that a preset recurring price has been established, even so the number of recurrences each day or week is going to vary.

The purpose of this spreadsheet is to provide a simple accurate way to know how much money the right amount to save is, regardless of the amount being deposited. The most difficult part is the initial set up. This part requires some research, thought and time.

First – look back through your financial records of the last several years. The more research you do the more accurate your understanding will be of your financial history. Even if you’ve only been in business for a short time it will give you a place to start. This will let you see areas of unexpected expenses as well as dollar amounts.

 

Second – determine what things or areas that need to be saved for. Some examples of what these could be are:

Repairing and/or replacing equipment

Equipment increases or upgrades

Repairing or replacing vehicles

Large building repairs or maintenance items (HVAC, new roof, etc.)

Building or facility upgrades, expansions or purchases

Taxes (income, property, sales, etc.)

Irregular payments (bi-monthly, quarterly, annually, etc.)

Retained earnings (emergency fund because they are going to happen)

 

Third – take the dollar amounts for the different areas that you have determined to be above or outside your normal operating costs and figure the percentage each one is of your net revenue. This will give you a place to start when setting up the “Savings Transfer Sheet” for the first time.

Building a “Rainy Day” savings is critical to the foundation of your business. It is one of the solid cornerstones that will help your business weather the storms of life.

Next week we will go into the “Savings Transfer Sheet” deeper still and see how the information we gathered fits in to it.