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Writing It Down Makes It More Real

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Checklist

You’ll Hit What You Aim at Every Time

You need a clear vision of where you want to go, or you will just drift through life going nowhere in particular.

In Michael Hyatt and Daniel Harkavy’s book, Living Forward, they propose a plan for being intentional and stopping the drift. They say drifting usually happens for one or more of the following reasons:

  • We’re unaware – We simply don’t know what’s happening
  • We’re distracted – We aren’t focused on the goals
  • We’re overwhelmed – We take on more than we should
  • We’re deceived – We are often unconscious about our beliefs compared to reality

“If you aim at nothing, you will hit it every time.” Zig Ziglar

The question of how to organize and plan has come up several times over the past several weeks. I’ve been thinking about it a lot. I wasn’t aware of how intentional I had become about avoiding the drift in my life.

A couple of weeks ago, I started the discussion about getting control of your life. Then I wrote about one of the tools I use for this. I had planned to go into another tool this week (maybe next week) but have decided instead to discuss more about the importance of intentional organization.

I’d forgotten how frustrating it was when I didn’t have a clear plan for where I wanted to go or how I was going to get there.

Most people don’t go to the level of detail with their scheduling as I do and that’s okay. What I’ve been trying to figure out is why many of these same people are frustrated and feel that their lives are out of control. Through several discussions I concluded all scheduling is basically the same.

The difference is in the level if intentionality. 

In Ray Edward’s podcast about starting an online business this week, he talks about the three things you must do in order to succeed while avoiding stress and overwhelm. These same things must be done to succeed in life as well.

  • Intention – Know what you want, why you want it, and have a plan for getting it.
  • Focus – Identify the essential activities for getting there and schedule them.
  • Margin – Give yourself time for rest, recreation and reflection.

This sounds a lot like how I schedule my life and my days.

There are studies that show when writing goals down they are more likely to be accomplished. The same thing is true when writing things down on task lists and calendars. You must decide what you want and then take the necessary actions if you are to accomplish it.

Writing things down keeps me accountable to myself.

Faith is Not for the Weak of Heart

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You Have to be Intentional and Use It

Once again, this past Sunday technology wasn’t playing nice. The internet at the church did not want to cooperate. Life is full of things not going as we plan.

This morning my truck decided to be unagreeable and was not accelerating properly. My mechanic is only a few miles away, so I turned around and went to see him. When I got there, I found that he was closed. With a little checking I found that his family was headed to a wedding in Wyoming and won’t be back until Monday.

I have things to do, places to go, people to see.

This changed everything. At this point I had some decisions to make and I made them. First was to give this situation to God and believe that He would take care of this. Then, I went back home, made the necessary changes to my schedule, got some other transportation and continued moving forward. Then, as I was driving to town, I looked at the fuel gauge and it was on E. It was another faith moment…God this is in Your hands. I made it to the gas station before running out.

No this isn’t what I had planned for today, but most days don’t turn out like we plan. Life is full of unseen situations. Like the woman in Matthew 15:21-28, she was dealing with a daughter who was suffering. She was faced with choices just like us. She could live with it or she could be brave and take it to Jesus. This was not an easy thing for her because she was a Canaanite not a Jew.  

Her courage and faith made the difference.

Her daughter was made well. We can choose to put our trust in tools, equipment, technology, other people, etc. These things will let us down. We need to trust in God and believe that He will do what He says.

Have a brave heart and put your faith in God!

Mile Markers on the Way to Your Destination

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It’s Important to Measure Your Progress as You Go

If you aren’t intentional about your actions, you will find yourself being distracted by shinny objects. This doesn’t mean that shiny things aren’t worth the distraction. What it does mean is…you lost your focus. Unless your mission for achieving your vision involves finding shiny objects…ignore it and focus on your destination.

Over the last few weeks, we’ve discussed how a Goal Prioritization System is similar to a GPS in your vehicle. If you put in the right information, it will help you reach your destination. How to determine your destination by opening your mind to big dreams and discovering what your purpose is. And then how to turn your dream into a clear vision.

Setting goals and taking action is the best way to reach your destination.

Just like taking a trip in your vehicle, you should always be aware of where you are in relation to where you are coming from and going to. You need to constantly be paying attention to your fuel level, where the fuel stops are, how fast you’re going, where the rest stops are located, etc. The same is true for traveling through life heading to your destination.

In the last post I shared my dreams for the future and the vision of where I plan to be in seven years. I’ve always been a big dreamer, but big dreams don’t happen without action. For me the next step is the hardest to implement.

Dreaming is a lot easier than doing.

Everything I do should be advancing me toward my dream destination. If not, then I shouldn’t do it. This is critical, but hard for me. By nature, I want to do it all. I need to be intentional about not chasing shiny.

To reach my vision it is going to require a lot of different pieces and specific measurements. For today’s example we’ll look at expanding my customer base.

In my vision I state:

…“reaching hundreds of thousands of people around the world”…

How are we going to expand our customer base from 32 to “hundreds of thousands of people” by the end of 2027? To do this, we need a plan with some ways to track the progress.

If we can increase the number by 200% each year, this can be accomplished. That seems like a pretty big number…and it is.

  • 2020 – 32 x 200% = 64 + 32 = 96
  • 2021 – 96 x 200% = 192 + 96 = 288
  • 2022 – 288 x 200% = 576 + 288 = 864
  • 2023 – 864 x 200% = 1,728 + 864 = 2,592
  • 2024 – 2,592 x 200% = 5,184 + 2,592 = 7,776
  • 2025 – 7,776 x 200% = 15,552 + 7,776 = 23,328
  • 2026 – 23,328 x 200% = 46,656 + 23,328 = 69,984
  • 2027 – 69,984 x 200% = 139,968 + 69,984 = 209,952

At first this looks impossible. If you stop and think about it…all it takes is for everyone to just bring 2 new people to the group.

That doesn’t seem so impossible.

Let’s break this down some more. If we’re going expand our customer base by 64 people by the end of 2020, we need to add 8 new people each month from now to the end of the year. Up to this point this process is still fun…for me.

What really makes this process the most difficult is that the customer base is just one small piece of the overall vision. In addition to the customers we need to have something to sell that they want to buy. We need to balance the physical construction projects with the development of products and services. We need to keep the invoicing done and the bills paid. And on and on…

If one thing isn’t working, it’s time to try something new. Don’t give up. It is easy to be overwhelmed when looking at the big picture. It’s no different than taking a big trip. You have a dream, you determine the destination, you map out the route…

But if you don’t go by some mile markers, you’re never going to get there.

How I Use My Calendar to be More Productive

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Investing Your Time Intentionally Is the Key to Unlocking Productivity

There are as many different ways to use calendars as there are people. Not only that, but if you’re like me, the way we use them continues to change. Not to mention, that calendars themselves keep changing. They have gone from tracking days by scratching a mark in the wall of a cave to now being computerized.

Purpose driven people are constantly looking for ways to be more productive.

I don’t know if I’m going through a phase or if getting older is making me more aware of the limited time I have to spend. Either way my desire to be more productive is at an all-time high.

When scheduling things, it is important to be flexibly rigid. This is balancing the importance of planning with intentionality and the realization that life happens. Finding that balance is hard.

One of the benefits to a computer calendar is the ease with which things can be added, shared, moved or deleted…this is also a detriment. Over the past few years I realized that I was moving things on the calendar that I had scheduled with myself. I would schedule tasks for myself on the calendar and they would get pushed back and back and back again. Then I realized I wasn’t giving meetings with myself as much importance as those with others.

Then I realized the calendar is like any other tool. It doesn’t serve its purpose if it isn’t used properly.

The first thing with any tool is to determine what its purpose(s) is and use it accordingly.

  • Scheduling meetings – The most basic purpose of a calendar is for scheduling meetings. These may be recurring meeting or one-time meetings. Scheduling our tasks as meetings with ourselves and giving them equal importance is critical to productivity.

  • Reminder of things ahead – This could be meetings, events, actions, birthdays, anniversaries, etc.

  • Budgeting time – Similar to money a calendar can work like a budget for time. When you start filling out the calendar there is a limit to how much space there is. When it gets filled up, you’re going to need to stop trying to spend more.

  • Prioritizing what you spend time on – Once the calendar is full and there are still things to put on it, you must decide what goes on and what comes off. This calls for a time triage

Determine what works best for you and use your calendar accordingly.

Some days I would accomplish almost everything on my list and then there were days where it felt like I hadn’t achieved hardly anything. As I began to study why that was, it became apparent that the most productive days were the ones that I had packed the calendar full, from beginning to end, even little things. The days that were less productive had more unscheduled and open time. I realized that when my day was scheduled so full that I didn’t think I could get it all done, I was focused and did much better at staying on task.

Over the past few weeks, I’ve been scheduling my calendar full, to the point of some days being scheduled tight without any open space. In doing this I have noticed that I have been consistently more productive. This doesn’t mean that everything gets done, just that I’ve been more productive.

There’s still a lot of room for improvement, but this seems to be working.

I still need to work on being wiser about what I spend my time on. There’s limited time so we all need to be good stewards of the time we’ve been given. Being productive requires intentional action. Productivity seems like a big monster, but we can take him out if we’ll just start implementing small steps in the right direction.

Lack of Quality, Honesty and Integrity

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The Remainder of the Construction Complaint List

 

 

This is the fourth and final post in this series of building solutions on how to avoid construction project nightmares. Previously I wrote about the most common reasons construction projects fall apart. The next two posts dealt with the high cost of poor communication and what contractor communication should include. This week we’ll focus on the character portion of the list.


We’ve all have had experiences where things didn’t turn out like we had envisioned. This is true in everything, especially construction. Lower standards have become accepted and normal.


The low bar of expectation has become the construction industry standard.


I believe this to be attributed mainly to the focus on price. We should be conscious of what things cost, but when it is the determining factor above everything else, something will give. Most likely that will be quality and service.

 


The second factor is that we’ve become a fast-paced drive-through people. We expect everything to be instantaneous. The cost for this lightning fast speed is the same as price…quality and service.


Raising the bar is simple really.


It starts with an awareness of how low the bar is. It has been moving down in small increments for years. It’s happened so slowly that most don’t even realize how low it is. Raising it up will be a slow process as well.


The remainder of the list of reasons construction projects fall apart is as follows:

 

  • Poor quality
  • Cluttered and unorganized job site
  • Left hanging part way through an unfinished project
  • Lack of scheduling or poor time management

 

Quality, honesty and integrity cover this part of the list. These are character issues. They are about choosing to give as much importance to someone else’s needs as I do my own.

 


Quality – is the degree to which something is produced correctly. It can be somewhat subjective, but the higher the bar is raised, the higher the quality standard becomes.


Honesty – is moral character that is trustworthy, loyal, fair and sincere. It is absent of lying, cheating and stealing. Thomas Jefferson is attributed with having said, “Honesty is the first chapter in the book of wisdom.”


Integrity – is adherence to strong moral and ethical principles and values. One has integrity to the extent that they act according to the values, beliefs and principles they claim to hold.


Poor quality and a disorganized job site are part of the physical construction skill set. These things are skills that should be taught through apprenticeship and mentoring.


The same is true for lack of scheduling and poor time management. These things can be taught. Learning and applying these skills is more difficult, in that they are more directly connected to specific personality traits.


Leaving a job hanging partially finished, however is strictly a moral issue and unacceptable, short of some life altering emergency.


The entire issue of construction projects falling apart is unnecessary and unacceptable.

 


It doesn’t have to be this way!

 


You can choose what you want, it’s up to you. Learn more, expect more. Raise the bar as high as you can reach.

What Will People Say About Me at My Funeral?

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How I Spend My Time Today Will Have an Effect on That

 

It seems there isn’t enough time to get everything done. I don’t know about you, but I’m constantly looking around for more. I think to myself, “If I just had a few more minutes, I could get this one more thing done.”


The problem with time isn’t how much there is, it’s what we spend it on.


We spend time as though it will last forever. Not so. We each have a limited amount here on earth and we need to be more intentional about how we spend it. Time isn’t like money, we can make more money, but we can’t make any more time. When it’s gone, it’s gone. We can’t ever get it back.


Are we being good stewards of the time we’ve been given?

 

In Max Lucado’s book, “The Eye of the Storm” he tells a story about two paddleboats leaving Memphis headed to New Orleans. “As they traveled side by side, sailors from one vessel made a few remarks about the snail’s pace of the other.


Words were exchanged. Challenges were made. And the race began. Competition became vicious as the two boats roared through the Deep South.


One boat began falling behind. Not enough fuel. There had been plenty of coal for the trip, but not enough for a race. As the boat dropped back, an enterprising young sailor took some of the ship’s cargo and tossed it into the ovens. When the sailors saw that the supplies burned as well as the coal, they fueled their boat with the material they had been assigned to transport. They ended up winning the race but burned their cargo. Their cargo was gone, and they couldn’t get it back.


They lost sight of their purpose along the way and in the end had wasted their trip. Don’t waste your trip by getting caught up in the unintentional rat race of life and in the end, not achieve your purpose.


To live the most productive life we need to “begin with the end in mind”. We need to look at the end of our lives, our funerals, and imagine what people will say about us. In Michael Hyatt’s blog post, “What Will They Say When You Are Dead?”, he lays out a plan for this.

It is common to race through life getting caught up in the unimportant peripheral tasks that don’t contribute directly to what our purpose is. You’ve heard it said that “time is money”. What is the real value of your time? Are you spending your time wisely?


Time is a commodity that can only be spent. You can’t add to it, only subtract.


Are you spending your time wisely?

How To Stop The Time Monster From Eating Up All Your Time

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By Being Selfish and Not Letting It Have Any

 

 

The time monster will chew up our time if we let it. He gobbles it up as soon as it’s available and doesn’t leave anything but crumbs. This is one case when it’s okay not to share.


Don’t let the time monster have any of your time.


Last week’s solution was about ways the monster eats up your time. I concluded by pointing out that it’s up to me to manage my time, just like it’s up to you to manage yours. Let’s look at how we can get control of the time monster.


The first thing is to acknowledge that there is a monster. Pretending that he’s not out there won’t work. Closing your eyes and putting your hands over your ears doesn’t make the monster any less real. He’s out there and he likes the taste of time.


Next, we have to recognize it. Time monsters come in different sizes and shapes, see last week’s post. Each of our monsters are different. If you’re going to do battle with your monster you need to know what it looks like so that you can protect your time.


Once you recognize it and see how big it is, it’s natural to want to turn around and run. Don’t be overwhelmed by the size of the monster.


When dealing with a big hairy time monster the best weapon is a snowball.

 


The intentional, continuous, focus of small actions over time will bring the monster down. The process, known as the “snowball effect”, is the accumulation of small things upon small things until they become a big thing, like a snowball rolling down a hill.


The snowball effect works the same on time as it does on anything.


Small segments of time used wisely over and over add up to big savings. Saving a minute here and a few seconds there add up over time. If we save five minutes every hour, twelve times per day, we end up with an hour that the monster didn’t get. If you add that hour to another the next day and do that five times a week for a year the time saving snowball would be 260 hours. The monster is not going to like that.


We can’t imagine our little snowball having any effect on that big hairy time monster. At first it doesn’t appear that it does, but if we keep after it, it will. Those little wins add up. Being able to see each of these little wins give us an opportunity to celebrate. The more celebrating, the more winning, the more winning, the more celebrating.


This leads to another nice thing that happens when that snowball rolls downhill, it picks up momentum. This is another benefit of good time management. The better we get at spending time wisely the more wisely we spend time.

 

There are a lot of different ways to spend time and how you spend yours is up to you. The important thing here is to realize that you control the snowball. The only way to get control of our time monsters is to just do it.

 

 


If you take care of the minutes, the hours will take care of themselves.

 

How to Be More Intentional About Being on Time to Meetings with Myself

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My Time Is Just as Important As Anyone Else’s

 

Scheduling and planning accurately are a difficult (practically impossible) thing to get right. This includes not keeping appointments with ourselves. I don’t know about you, but I’m much more intentional about being on time to a meeting with someone else…not so much when I’m meeting with me.


We’ve all been given a limited amount of time; we need to spend it wisely!


How we choose to spend our time is going to vary for each of us. What we spend it on is not the issue. The problem is not a lack of time, it’s a lack of control. Why is it that if we have a day full of meetings and appointments we can make it to all of them on time, but if we fill our day with tasks and projects that don’t involve anyone but ourselves we are running late after the first thing?


Here are three major things that can cause schedules to go wrong:


Things take longer than planned – We have all experienced things taking twice as long, or more, to do than we expected. This is called the Planning Fallacy. This is a phenomenon in which predictions about how long something will take to complete is underestimated. Parkinson’s Law is when we underestimate the time needed as a way of accomplishing more. If I think something should take four hours and then tell myself that I can do it in two, I will get it done faster than if I tell myself I have all day, even if it still takes five. We focus more and work harder when there’s a deadline.

 


Too many things on the list – This is another common problem. Most of us have said yes to too many things. There are so many good things that we need or want to do. The more things we think about the harder it is to focus on one thing. This, like the previous point, pushes us harder to get the things on the list done, even though we know we won’t be able to do them all. Having too many things on the list leads me to the next cause for schedules to go wrong.

 


Distractions and interruptions – Our busy lives are full of these, whether self-inflicted or from outside sources. In this fast-paced digital age, there has never been more opportunities to be distracted. The previous two things are more internal than this one. It doesn’t mean that we don’t have any control, it just means that it often comes from outside sources. These can play havoc on our schedules if we allow them.


You can choose to manage your time better or not…it’s up to you.

 

Managing how I spend my time is up to me. If I’m going to manage it better, first I have to decide that’s what I want to do. Second, I need to consider who I am and what works best for me. Third will require developing a system that works for me.


The flexibility of a digital calendar is nice, but I’ve noticed recently that it’s much easier for me to move things back when it’s a meeting with myself rather than someone else.

 


There’s no perfect system for scheduling and planning, but my time is as valuable as anyone’s. I need to be intentional about how I spend it and be on time to the meetings I’ve scheduled with myself.


It’s up to me!

 

Links to similar Solutions:

How to Live A Well-Balanced Life

How to Get Your Puzzle Pieces to Fit

How to Achieve Your Desired Life Results

 

 

How to Make Home Maintenance Manageable

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A Home Maintenance Plan Complete with Checklist

 

 

I don’t think anyone likes it when something plugs up, leaks or quits working, especially at home. Home is supposed to be the place where we go to get away from the troubles, not deal with them.

 


Routine maintenance is a good way to minimize these costly disruptions.


Nothing is permanent. Everything wears out and deteriorates over time. Regular maintenance will help extend the life of your home and that sizable investment. Closing your eyes or looking the other way doesn’t make it go away.


Last week we discussed the importance of having an intentional plan. Today we will look at an excerpt of what this plan should include and why. (Get the full plan here)

 

Home Maintenance Plan


Home maintenance – Prevents breakdowns, saves money and keeps your home in the best possible condition. This regularly scheduled review can expose conditions that might not otherwise be found. This reduces mental, physical and financial stress and strain.


Seasons happen every year and are a natural part of life. Each of these seasons presents different weather conditions and temperatures which effect your home in varying ways. We also use calendars to schedule our lives. Combining these two things into a seasonal Home Maintenance Checklist breaks a big responsibility into small manageable scheduled tasks.


MONTHLY MAINTENANCE – These tasks should be done every month. You might prefer to schedule one day to do them all or spread them out over the month doing one or two items periodically throughout.

 

Clean garbage disposals – Put a little vinegar in an ice cube tray, add some water and freeze, then run some cubes through the disposal. Follow up with a little baking soda and warm water. The ice cubes will sharpen the blades, the vinegar and baking soda will break down food and grease build up and will leave it smelling fresh and clean.

 

QUARTERLY MAINTENANCE – These quarterly tasks, like the monthly ones, can be scheduled for one day each quarter or disbursed through out the quarter at monthly, weekly or other intervals. The important thing is to schedule them and do them.


Change HVAC and/or water filters – How often you change the filter of your furnace / air conditioner will be determined by how much it runs, how many people live in your home, whether you have animals in the house and the geographic location. Also, if you use thinner less expensive filters they should be changed more often.

 

ANNUAL MAINTENANCE (By Season) – Annual tasks are more seasonal than monthly or quarterly. There is still some flexibility that can be determined by your own preference or life schedule. Some of them are not specific to the season but have been placed as they have, to spread them more evenly throughout the year.


WINTER –


Clean faucet aerators and shower heads – Dirty aerators on the end of your faucets and in shower heads can mean limescale and sediment are blocking the flow and water pressure. Unscrew the aerators and shower heads, remove the aerator and/or screen, soak them in a 50/50 vinegar/water mixture for 30 minutes or until clean, rinse and reinstall. Be careful to pay attention to the order and direction the parts come apart so that you can put them back together correctly.

 

SPRING –
Service central air conditioner – It’s a good idea to have your central air conditioner serviced annually by a professional. Depending on where you live this will generally cost between $100 and $300.

 

SUMMER –


Lubricate and test overhead garage door – Garage doors have moving parts that should be lubricated. With the door closed clean dirt and debris from the track. Use a lithium-based aerosol and spray rollers, bearings and other moving parts of the door and opener (chain or threaded rod). Your garage door should have stop and auto reverse motion detection to sense if an object is in its path. Get a 2×4 piece of wood and place it underneath the open door, then close the door using the opener button. The door should stop closing once it detects the wood and go back up. Also test the photo-electric sensors by moving something in front of them while the door is coming down, it should reverse direction and go back up.

 

FALL –
Service central heating system – It’s a good idea to have your furnace serviced annually by a professional. Depending on where you live this will generally cost between $100 and $300.

 

The complete list is long and there are still more things that could be added. Keep in mind that everyone’s individual lifestyle, type of construction, geographic location, etc. will determine specifics to your individual plan.

 

 

The complete list can certainly seem overwhelming. This is a big part of why routine maintenance gets overlooked. If you break it down into the individual tasks, spread them out and schedule them, it’s doable, like eating an elephant one bite at a time.

 

(Get the full maintenance plan here)

How to Be Intentional About Home Maintenance

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Out of Sight, Out of Mind Is Not A Good Plan

 

 

Your home is far more than just a place to reside, it’s where you live. It provides a feeling of safety and security, like a mother’s hug. It’s the place you want to be when everything around you is falling apart.


If your home is a place of shelter you don’t want it to be the thing falling apart.


Whether you rent or own your home, it’s one of your biggest investments. It’s where you spend much of your time, money, and life. With it being this important, you need to take care of it.


If our homes are so important, why are they neglected?


We are creatures of habit, whether good or bad. We preform our daily routines of coming and going and rarely bother to look around. Unless a doorknob falls off in our hand or there’s no hot water for our shower, or the sink gets stopped up, or the AC doesn’t work, or any number of other problems occur, we just go through life without giving any thought to the condition of our homes.

 

 

Maintenance isn’t going to prevent every big problem from happening, but it decreases the likely hood. Having a scheduled maintenance plan will also help you find needed repairs before they become major.

 


Having an intentional plan is important, but it won’t work if you don’t use it.

 

With everything else going on in life, how can we remember one more thing? We don’t have to if we have a scheduled plan. First you need to decide if home maintenance is important enough for you to bother with. If it doesn’t bother you when you’re forced to deal with a big problem, then don’t worry about it. You’ll know the sump pump has quit working when you replace the carpet, baseboard and lower portion of the sheetrock in your basement.


The most important part of the maintenance plan is having a system in place that works for you. I use my computer calendar for this. I can set reminders for different time periods and it will automatically remind me. Just this last weekend I was reminded that is was time to clean the coffee maker. If it hadn’t been for the reminder it wouldn’t have gotten done. Whether you use a computer, a paper calendar or something else, you need to follow through regularly.


The overwhelming maintenance mountain becomes manageable if you break it down into shovel size amounts.


Your home and life are specific to you. Your maintenance plan needs to be designed to fit those specificities. Different manufacturers of appliances and home equipment will have their own recommendations, so you should schedule your plan around that. If you have hard well water you might need to clean faucets, shower heads, coffee makers, etc. more often than recommended. If you don’t use some things regularly, they might need less maintenance.

 


Next week we’ll dig deeper into the specifics of what a maintenance plan includes, complete with a downloadable Home Maintenance Checklist for you to use.