My Time Is Just as Important As Anyone Else’s

Scheduling and planning accurately are a difficult (practically impossible) thing to get right. This includes not keeping appointments with ourselves. I don’t know about you, but I’m much more intentional about being on time to a meeting with someone else…not so much when I’m meeting with me.

We’ve all been given a limited amount of time; we need to spend it wisely!

How we choose to spend our time is going to vary for each of us. What we spend it on is not the issue. The problem is not a lack of time, it’s a lack of control. Why is it that if we have a day full of meetings and appointments we can make it to all of them on time, but if we fill our day with tasks and projects that don’t involve anyone but ourselves we are running late after the first thing?

Here are three major things that can cause schedules to go wrong:

Things take longer than planned – We have all experienced things taking twice as long, or more, to do than we expected. This is called the Planning Fallacy. This is a phenomenon in which predictions about how long something will take to complete is underestimated. Parkinson’s Law is when we underestimate the time needed as a way of accomplishing more. If I think something should take four hours and then tell myself that I can do it in two, I will get it done faster than if I tell myself I have all day, even if it still takes five. We focus more and work harder when there’s a deadline.

Too many things on the list – This is another common problem. Most of us have said yes to too many things. There are so many good things that we need or want to do. The more things we think about the harder it is to focus on one thing. This, like the previous point, pushes us harder to get the things on the list done, even though we know we won’t be able to do them all. Having too many things on the list leads me to the next cause for schedules to go wrong.

Distractions and interruptions – Our busy lives are full of these, whether self-inflicted or from outside sources. In this fast-paced digital age, there has never been more opportunities to be distracted. The previous two things are more internal than this one. It doesn’t mean that we don’t have any control, it just means that it often comes from outside sources. These can play havoc on our schedules if we allow them.

You can choose to manage your time better or not…it’s up to you.

Managing how I spend my time is up to me. If I’m going to manage it better, first I have to decide that’s what I want to do. Second, I need to consider who I am and what works best for me. Third will require developing a system that works for me.

The flexibility of a digital calendar is nice, but I’ve noticed recently that it’s much easier for me to move things back when it’s a meeting with myself rather than someone else.

There’s no perfect system for scheduling and planning, but my time is as valuable as anyone’s. I need to be intentional about how I spend it and be on time to the meetings I’ve scheduled with myself.

It’s up to me!

Links to similar Solutions:

How to Live A Well-Balanced Life

How to Get Your Puzzle Pieces to Fit

How to Achieve Your Desired Life Results

It’s A Critical Component in Being Productive

This past week I listened to Michael Hyatt’s, Lead to Win podcast, “3 Actions to Beat Your Biggest Distractions”. The actions were: 1^st – build a wall against interruptions, 2^nd -put a leash on distractions and 3^rd – increase your frustration tolerance. They spoke about how easily we can be distracted, especially nowadays with the bombardment of information.

Most of the things they discussed were great solutions. Some of them, however, were not what I would have done.

Each of us has been designed differently by plan. To be the most productive version of ourselves we need to take time to intentionally figure out what that plan is.

Ultimately it comes down to knowing…

WHO we are
WHY we do the things we do
WHAT we need to be able to accomplish those things
WHEN do those things need to be done
WHERE do we need to go to achieve those things?
HOW do all the pieces fit together

Being our most productive selves is no one’s responsibility but our own.

They talked about interruptions and distractions as different things. For me they really are one in the same. (This reminds me of last week’s post.) If I’m distracted, I’m being interrupted and conversely if I’m interrupted, I’m being distracted. Believe me I know, because I’m interrupted and distracted a lot. Let’s just call it disruptions.

The point here is, regardless of what you call it, you need to know what things disrupt you and how to best deal with them. You can predetermine what those things are and implement systems to handle them ahead of time. It will take some trial and error to figure it out, but you are the one who can do this for yourself. I know that if I get on a social media site that I will spend more time than planned so I’m careful about when and how often I do it.

One of the things that is hard for me is the constant battle between my desire to serve people well and the need to stay focused on what I’m working on. If I’m in the middle of preparing a proposal and the phone rings or a text message comes in and I don’t respond I feel bad. On the other hand, if I stop what I’m doing to respond I’m losing my concentration and dragging out getting the proposal done.

Every situation is different, the key to unlocking productivity is to think about it and be prepared before it happens. In each instance which is more important? If it’s the proposal and I can’t control myself to not respond, then turn the phone off. If it’s a call that I’ve been waiting for all day then I should take it.

The important thing to remember is that it’s up to me. I can choose.

There’s no easy fix. No one size fits all. If you are still alive then you can do something to improve your productivity. The key is to know yourself. This requires asking questions, trying different things and never giving up.