Taking the First Next Step
Building and running a successful business is a big undertaking. It can be overwhelming, but it doesn’t have to be. Last week we talked about breaking big things down into small pieces. We discussed the process of accomplishing big dreams by starting with the first, next thing.
Nothing gets done if you don’t do something.

A construction project is a big thing made up of a lot of different smaller things. Things need to be done in the right order, or the project will fall apart, or won’t be what it was intended to be.
Building a business is no different. The question is…
How do you manage all the little things?
It can be hard to know where to start or what to do first. Having a system helps. My process may not work for everyone, but how’s what you’re doing now working?
I’m going to give you an example of how I prioritize and manage my day.
Previously, I shared how I use my computer to remind me of things on the “To-Do” list and calendar that need to be done. This list can be rather long, and I can’t do it all at once. I can choose which thing I’m going to do and when. The question is determining what gets done first and why.

Let’s use today as an example.
When I opened the computer this morning there were twenty or thirty reminders that came up. Before I dug into the list I did the first thing first. I read my Bible and prayed. Next, I journaled and got ready to go. Then I remind myself of who I am and what my mission is. I checked these things off the list.
Now it’s time to start planning the day. This is where things can get overwhelming, when there are so many things to do. There’s production, administration, finances, proposals, and marketing. These are just business things and don’t include church, family, community, hobbies, etc. In all these different areas, there are several hundred things.
I can’t do them all today.

What makes one thing more important than another?
Sometimes it involves honoring other people’s time or meetings that have been scheduled. Maybe it is something that has a deadline. It could be that it is critical to reaching an important goal.
Back to the reminder list.
Looking through the list, there are some reminders that are things two weeks in the future. I don’t need to do anything about those today. I will cut the reminders in half and reset it to a week before. This reduces the list by four or five.
Now there are reminders for a week. I cut those to four days and reduced the list by a couple more. Reminders for four days get cut to two days. Reminders for two days get cut to one. Now the list is half as long and things that need to be dealt with today.
These ten or fifteen things can be things that are small and can be dealt with quickly or maybe bigger things that are going to require more time. The bigger things will get reminders accordingly, maybe two or four hours. The small things may have a reminder for five minutes.
As the five-minute reminders come up, those things get checked off the list.
Okay, as I’m trying to finish this post my list of reminders just came up with sixteen reminders. They include daily reviews that need to be checked to see if they got done, a reminder that it’s time to go home, a couple of reminders for an event tomorrow that needs to be followed up on.
I better go deal with these reminders.

If you would like to know more about how I use the reminders to get things done schedule a free 30-minute consultation.